Regular Board Meeting                                                        


Tuesday, September 1, 2009

Illinois Prairie District Public Library


Germantown Hills Branch

101 Warrior Way

Germantown Hills, Illinois


Board Meeting Minutes:  The regular meeting of the board of trustees was called to order at 4pm.  Members present were: Kramer, Peterson, Pugh, Rush, and Santos.  Director Fredricksen was also present.  Trustee Zoss was absent.  The minutes were approved as was a motion made by Santos and seconded by Pugh to pay the bills and requisitions.  All voted yes. A motion was made by Santos and seconded by Pugh to pass the Levy ordinance #09-8 for $1,063,000. All voted yes.


A.  Secretary’s Audit: The minutes were approved to be included in the annual report and were signed by Pugh and Rush.


B.  Health Insurance:  A motion was made by Peterson and seconded by Santos to renew the contract with Blue Cross/Blue Shield with a 7.3% increase.  All voted yes.


C.  Washburn costs:  Trustee Roop from the Village of Washburn has informed the board that the rental paid by the library district does not cover the costs of operations for the building.  They are looking for a lease that would include an increase and payment of utilities. More specific amounts are needed to make a decision on this issue.


D. Roanoke Branch:  A motion was made by Peterson and seconded by Pugh to install attic fans and thermostats.  A motion was made by Kramer and seconded by Pugh to seal coat the parking lot at a cost of $1,794.50.  All voted yes on both motions.


E. Washburn copier:  A motion was made by Pugh and seconded by Kramer to purchase a Lanier LD117 copier for $1,760.  All voted yes.


F.  Germantown Hills: The tour of the Dunlap Library was discussed.  Next month we are expecting to hear from the former President of the Gilman Library in reference to their building project.


G.  Per Capita Grant: We will apply for this grant and state that it will be used to pay for databases that we offer to the public through our website.


It was decided that policy review needs to continue regularly.  We will begin each meeting with a short review.  The meeting adjourned at 5:15pm.  The next regular meeting will be Tuesday, October 6, 2009 at 4pm at the Metamora Branch Library, 208 East Partridge St. Metamora, IL 61548.            Phyllis Peterson, Secretary

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