Tuesday, September 4, 2007 at 4:00 P. M.



Illinois Prairie District Public Library

Germantown Hills Branch

101 Warrior Way

Metamora IL 61548


Board Minutes


The regular meeting of the Board of Trustees was called to order at 4pm.  The following trustees were present: Koehler, Peterson Pugh, Rush, Santos and Zoss.  Director Fredricksen was also present.  Trustee Kramer was absent.  A motion was made and seconded to accept the minutes and to pay the bills and requisitions.  All voted yes.


A.  Certification of Secretary’s Minutes:  The paperwork was signed to be sent to the State Library to show that the minutes have been approved for the year


B.  Germantown Hills Site:  Fred Schliph will be at the October meeting and he will go over the packet of questions.  All trustees need to have the packet read for this meeting.


C.  IMRF Authorized Agent.  Peterson made a motion and Santos seconded it making Carol Wood our agent for IMRF.  All voted yes.


D.  Disaster Plan:  Koehler made a motion to approve the plan and Peterson seconded it,  All voted yes.


E.  Commerce Bank credit card signatures:  Santos made a motion and Pugh seconded it naming Wood, Fredricksen, and Rush as authorized signers for the credit card.  All voted yes.


F.  Benson Branch hours:  Koehler made a motion and Zoss seconded it to change hours on Fridays from 3-6pm to 2-5pm  All voted yes.


G.  Summer Reading Program:  Due to a loss of  $312 for  Chiefs tickets we will no longer use this as the completion reward for the program.


H.  Volunteer Dinner:  Thursday November 1, 2007 is the date.  Larry’s group from Washington will be the program.


I.  Washburn Branch Lease:  The village of Washburn is looking to change to cost of leasing the branch.  Nothing definite was presented by the village.


J.  Audit:  New standards are in place for auditing.  Ours has been done by the old standards.  We will change over when it becomes necessary.

K.  Policy Examination:  Tabled.


L.  Levy Ordinance:  Pugh made a motion and Zoss seconded it to approve Ordinance 07-8 for the annual levy.  The amount this year is $885,450.  All voted yes.


The meeting was adjourned at 5:40pm.  The next regular meeting will be October 2, 2007 at 4:00pm at the Metamora Branch, 208 E. Partridge Street, Metamora, IL 61548



Phyllis Peterson, Secretary

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