Regular Board Meeting


Tuesday, October 6, 2009

Illinois Prairie District Public Library


Metamora Branch

208 East Partridge St.

Metamora, Illinois



Board Meeting Minutes:  The regular meeting of the board of trustees was called to order at 4pm.  Members present were: Kramer, Pugh, Rush, Santos and Zoss.  Director Fredricksen and Scott Simon, a resident of the district, were also present.  Trustee Peterson was absent.  The minutes were approved as was a motion made by Santos and seconded by Pugh to pay the bills and requisitions.  All voted yes.  The following sections of Library Policy were reviewed:  Evaluation, Personnel Records, Immigration and Volunteers.  We will begin next month with the Sexual Harassment section.


A.  Summer Reading program parties:  A motion was made by Pugh and seconded by Zoss to hire Mike Anderson for next yearís summer reading parties at a cost of $450 inclusive of travel and lodging costs.  All voted yes.


B.  Spring Bay carpet cleaning:  Director Fredricksen will instruct Lyn Wiegand to find a cleaning company.


C.  Washburn Branch costs:  We havenít heard back from Trustee Roop from the Village of Washburn.


D.  ALS Overdrive project:  The MyMediaMall product expired.  The Alliance Digital Media Library, an Overdrive project, is the replacement product offered to IPDPL at a cost of $1,132 per year.  A motion was made by Kramer and seconded by Pugh to participate in the project at a cost of $1,132 per year for three years.  Kramer, Pugh, Rush and Zoss voted yes.  Santos abstained.


E.  Delivery in the district:  Due to increased volumes of materials, Director Fredricksen requested that we add a Monday delivery day between branches.  A motion was made by Pugh and seconded by Kramer for second weekly branch delivery day on Mondays as a trial for 90 days.  All voted yes.


F.  Board Vacancy:  Scott Simon was in attendance and interested in joining the board of trustees.  A motion was made by Santos and seconded by Kramer to appoint Mr. Scott Simon to fill the vacant board seat until the next election in 2011.  All voted yes.


G.  Germantown Hills site:  The planned visitor from the Gilman library canceled his planned visit to the board.  We will reschedule for a future board meeting.

H.  Per Capita grant:  the required signatures for the Per Capita grant were obtained.


The auditor from Heinold-Banwart, Ltd. will attend the regular November board meeting to answer any questions the board may have regarding the audit for the year ending June 30, 2009.


The meeting adjourned at 5:03 pm.  The next regular meeting will be Tuesday, November 3, 2009 at 4pm at the Metamora Branch Library, 208 East Partridge Street, Metamora, IL 61548.



Paul Santos, Treasurer

Library Board home page

Return to your Branch Library Home Page

Benson    GermantownHills     Metamora       Roanoke   SpringBay   Washburn