ILLINOIS PRAIRIE DISTRICT PUBLIC LIBRARY

BOARD OF TRUSTEES REGULAR MEETING

Tuesday, November 1, 2011

Metamora Headquarters, Metamora, IL

 

          The Tuesday, November 1, 2011 meeting of the IPDPL Board of Trustees convened at 4:00pm at the Metamora Library Headquarters in Metamora, IL.  Those present included Director Fredericksen, trustees Buhr, Kramer, Pugh, Rush, Weddle, and Zoss.  Visitors included Anna Ericsson from Metamora, Paul Kouri of PSA Dewberry, and Ed Barry and Laura Tobben of the Farnsworth Group.   Rush made a motion to accept the Oct. 11, 2011 regular board meeting minutes, and Pugh seconded the motion; the motion passed.

          Public comments:  Paul Kouri extended thanks to the Board for allowing PSA Dewberry to make their presentation to us on Oct. 22, 2011.

 

ACTION ITEMS:

    A.  Additional insurance:  Zobrist/Scheirer insurance has advised us to make some changes to our insurance policy, insuring more adequate coverage as changes occur at Germantown Hills with construction, and at Washburn with a change in relationship.  Being addressed is coverage for earthquakes, Washburn building improvements, and data compromise with public computers.  Weddle moved that we accept coverage on all 3 entities; Pugh seconded the motion and it passed.

    B.  Benson Branch:  Mediacom is offering phone service through their internet provision.  Fredericksen will check to find out if this service will accommodate all forms of access needed.

    C.  Germantown Hills site:  Some discussion on evaluating architects took place.  Several on the Board had more questions and information they would like to gather before making a decision on a choice of architect for the new Germantown Hills library.  With more time needed for evaluation, the Board decided to delay making a final decision until the December board meeting.  Pugh distributed an approval matrix form that will be very helpful in finalizing this very important decision.

    D.  Christmas for staff:  Buhr moved that the gift card list for the library staff be purchased in the same amounts as last year's; Weddle seconded the motion and it passed. 

    E.  Direct Energy for electric:  The company, Direct Energy, supplies electricity through Ameren lines, but their rates are lower.  No contract is involved, and we could drop accessing their services if we are not pleased with them.  Pugh moved that we switch Metamora, Spring Bay, Roanoke, and Washburn to Direct Energy; Germantown Hills would not be switched since savings aren't great enough to merit it.   Kramer seconded the motion, and it passed.

    F.  Sale of typewriter and desk:  Kramer made a motion that we sell the old IBM typewriter and desk we no longer use; Pugh seconded the motion and it passed.

    G.  Prospective board member:  Prospective board member Anna Ericsson of Spring Bay attended the meeting.  Pugh made a motion that we accept Anna as a Board Trustee to fill the last board position.  A second was made by Buhr and the motion passed.  All elected officials must be certified under the Open Meetings Act; Fredericksen will take care of this.

 

          Fredericksen passed around signature cards to be signed for a new bank account.

          Kramer moved that we pay the bills and requisitions; this was seconded by Weddle, and the motion passed.  The meeting was adjourned at 5:35pm.  The next regular meeting of the IPDPL  will be Tuesday, December 6, 2011 at 4:00pm at the Metamora Headquarters.

 

Submitted by Evelyn Zoss

Board Secretary 

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