For the Regular Board Meeting
Illinois Prairie District Public Library
Board of Trustees
Tuesday, May 6, 2014
1. Call to order. Rush called the meeting to order at 4:07 p.m. . Present were Trustees Stan Rush, Jack Weddle, Annie Hicks, Evelyn Zoss, and Genna Buhr. Also present was Director Grant Fredericksen.
2. Minutes of the last
regular meeting. Minutes of the last regular meeting were incomplete and will be
presented at the June meeting. 3. Public comments. None.
4. Salaries for the next
Fiscal Year. The Board received at the meeting a salary chart that included the
current salary for each position and percentage increments. Salaries for the
next fiscal year were set at the meeting. Buhr moved, and Hicks seconded to
approve a three (3) percent salary increase for all library employees
recommended by Fredericksen. Motion passed.
5. Board meeting schedule
for the next Fiscal Year. Board discussed the schedule for Fiscal Year 2015.
Board agreed to hold all meetings at the Metamora branch and to complete branch
tours on one or two dates to be determined.
6. Dusty Hutch building.
Fredericksen reported that the company who rebuilt the façade
of the building last fall will need to come back and tuck point the remaining
brick work on the front. He also noted that the roof needs to be examined,
due to the presence of leaks.
7. Add another delivery.
Fredericksen reported that the library can serve its patrons better if it added
another delivery to the branches in the our weekly schedule. The added delivery
day would be Tuesday. While the delivery load has increased over the last year,
the major reason for the added delivery is to move the materials around faster
so patrons can get their materials more quickly. Materials going out of the
district to other libraries also get on their way more quickly. Board approved
the extra deliver and asked Fredericksen to offer the extra hours to Bill (who
currently does some delivery) first.
8. Shelving for Roanoke
and Germantown Hills. Marge Braker at Roanoke has indicated she needs more
shelving. She would like a new range to match the free standing range she has
now. That constitutes six free standing, double faced sections. In addition, the
shelving at Germantown
Hills, which has been in place for more than 30 years, is collapsing. This
shelving was never intended to store books and other library material on a long
term basis. This shelving has been in place for more than thirty years.
Germantown Hills needs eighteen sections to replace the remainder of the old
shelving. New shelving for the Germantown Hills branch will be relocated to any
new library facility serving the community. Fredericksen presented an estimate
for the shelving that was approximate $11,500.00. He intends to garner a few
more estimates and choose the best one. Hicks moved, and Zoss seconded to
approve the purchase of eighteen sections of shelving for the two branches.
9. Germantown Hills site.
Fredericksen presented information about deadlines to meet in order to pose any
questions on the November 2014 ballot. The Board continued its discussion
regarding scheduling of public meetings.
10. Roanoke Civic Center.
Fredericksen provided and reviewed his notes from committee meeting(s) regarding
the proposed Roanoke Civic Center project. At its last meeting a couple of weeks
ago, the committee approved drawing up binding contracts to present to the
village, the American Legion, and the library. These contracts would detail the
financial and service obligations of each group. Fredericksen also presented a
news report noting the reduced FEMA funding. The Board discussed and presented
questions as to how this would affect the library’s
involvement and expected financial contribution to the project.
Plan.Fredericksen presented a draft of a five year strategic plan for the
district that focused on library services (rather than facilities).
12. Roanoke Review
Microfilm Fredericksen requested the Board approve that the district’s
copies of the Roanoke Review (19962001) be preserved on microfilm through the
service provided at Abraham Lincoln Presidential Library. The cost is estimated
to be between $500600. The Board also noted that if the papers can be
provided on microfilm and in a digital format for $1200 or less, that it
approves of digitization, as well. Hicks moved, and Weddle seconded to approve
to preservation. Motion passed.
13. Policy Review Tabled.
approval of bills and requisitions. Buhr moved, and Hicks seconded to approve
payment of the bills and requisitions as presented. Motion passed.
15. Comments to guide
future agendas. None.
16. Adjournment. The
meeting adjourned at 5:30 p.m.
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