Tuesday, March 6, 2012 at 4:00pm

Illinois Prairie District Public Library

Metamora Library

Metamora, IL



           The March 6, 2012 meeting of the IPDPL Board of Trustees convened at 4:00pm at the Metamora Headquarters in Metamora, IL.  Board members present were Buhr, Kramer, Pugh, Rush, Weddle, and Zoss.  Absent:  Ericsson. Architects Paul Kouri and Doug Pfeiffer of Dewberry were also present.  Visitor:  Annie Hicks.


           Weddle moved and Kramer seconded that we approve the January 24, 2012 Board Meeting minutes; motion passed.

           Kramer moved and Weddle seconded that the minutes of the February 7, 2012 Board Meeting be approved; motion passed.

           Pugh made a motion and Kramer seconded that we accept the February 9, 2012 Public Meeting minutes with the addition of the 73 names of the public attendees attached; the motion passed.

           Pugh moved and Weddle seconded that we approve the February 14, 2012 Board Meeting minutes; the motion carried.

           Zoss moved and Weddle seconded the motion to approve the February 21, 2012 Board Meeting minutes; the motion passed.



A.      Resignation of A. Ericsson:  Anna Ericsson gave the Board notice of her resignation as Board Member.  Annie Hicks was present to be considered as Ericsson's replacement.  Kramer moved that  Hicks be appointed to complete Ericsson's term.  Pugh seconded the motion and it passed.

B.      Assistant District Librarian-Interlibrary Loan:  Glenda Bachman announced her resignation from the library staff.  The Board reviewed the job description for the Inter-Library-Loan Librarian and proposed salary for the full-time position.  Pugh moved to the approve the job description and accept a $13.55/hr salary for this position. Weddle seconded the motion and it passed.

C.      Roanoke project:  Fredericksen communicated with Kaywin Martin and informed him of the Board's desire to complete the Germantown Hills building before beginning a Roanoke project.  Martin was willing to donate the money left in the checking account to benefit the library system.  Fredericksen's idea would be to use the money at Roanoke to possibly build a community room and computer lab or some other improvement at that location.  Buhr made a motion that Fredericksen move forward in investigating what might be most needful and feasible for Roanoke; Pugh seconded the motion and it passed.  This would be considered a separate project than Germantown Hills.

D.      Germantown Hills site--presentation by architect:  Doug Pfeiffer was in charge of putting some visuals in front of the Board for possibilities of where to place the building on the property and how to situate it in the most visible yet workable and accessible manner possible.  He also placed before the Board several scenarios of room placements within the building.  He took note of the Board's preferences on the placements.

E.      Per capita grant awarded:  IPDPL will be receiving $22,195.92 in per capita grant monies, based on our current population of 21,466.


           The Policy Review was tabled.  Kramer moved that we pay the bills and requisitions; Pugh seconded and the motion passed.  The meeting was adjourned at 6:55pm.  The next regular meeting of the IPDPL will be held on April 3, 2012 at 4pm at the Roanoke Branch Library in Roanoke, IL.


Submitted by Board Secretary,

Evelyn Zoss

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