for the Regular Board Meeting of the
Illinois Prairie District Public Library Board of Trustees
March 4, 2014
1. Call to order. Rush called the meeting to order at 4:03 p.m. Present were Trustees Stan Rush, Jack Weddle, Ken Maurer, Paul Kouri, Evelyn Zoss, and Genna Buhr. Also present were irector Grant Fredericksen and Mr. Kaywin Martin of Delray Beach, Florida.
2. Minutes of the last regular meeting. Maurer moved and Weddle seconded to approve the minutes of the February 4, 2014, regular meeting. Kouri abstained. Motion passed.
3. Public comments. None.
4. Roanoke Branch
proposal. Martin submitted an update and summary about the Roanoke Community
Center/Library project. The proposal for a new building includes the library,
the village of Roanoke, the American Legion, and the Roanoke Farmers Association
(RFA). The proposal includes that the the RFA donates their site and clears it
to prepare for construction. The village of Roanoke will proceed with its FEMA
grant of $525,000 as its part in the project. It is proposed that the library
district contributes $100,000 and the proceeds from the sale of the current
Roanoke Branch library building. Since their building was destroyed in last
flood, the American Legion will be included. Martin expects to contribute about
$812,500. The proposed facility will include 4,000 square feet for the library,
a conference room for public use, a room specifically for the American Legion,
and an area for village offices. Martin noted that he is working with adjacent
landowners to acquire property to construct a parking lot for additional
parking. An intergovernmental agreement between the library and the village of
Roanoke has been discussed but only in the most general way. Martin requested
that if the library board approved of participating in the project as it moves
forward that it provide a nonbinding letter of intent so that it can be included
in the paperwork that is due to FEMA by March 15, 2014. After discussion and
questions, Weddle moved, and Maurer seconded to approve and submit the letter of
intent as presented. Motion passed. A copy of the letter of intent is attached
to this document.
5. Backup personnel. The
Board engaged in its final discussion of terms for the assistant director
position. Weddle moved, and Zoss seconded to approve Erin Roberts as Assistant
Director. motion passed.
6. District visioning
process. Kouri requested the Board’s
permission to set dates for public informational meetings to be held in Roanoke,
Germantown Hills, and Metamora. Board consensus approved the scheduling of the
7. Germantown Hills site.
Informational meetings are being scheduled to discuss the role of construction,
in relation to Germantown Hills and other communities, within the district’s
8. Benson Branch hours.
The Board reviewed copies of suggestions from patrons of the Benson Branch
regarding hours and services. After discussion, Buhr moved, and Kouri seconded
to keep Benson hours the same as they currently stand. Motion passed.
9. Washburn Branch problem. On Wednesday, January 9, 2014, Donna Adami, Washburn Branch Librarian, reported that her petty cash of $10.00 was stolen. A police report was filed. The Washburn village board replaced the lock on the door, and keys have been distributed.
10. Paying bills.
Fredericksen reported that two months ago, the Board inquired as to the
procedure and timing of bill payment related to automatic payment or payment
upon receipt (rather than at the monthly board meeting). He noted that vendors
are paid on time, and the library does not incur service charges or late fees.
11. Per capita grant.
Fredericksen reported that this year is the first year in recent memory that the
State Library has paid the maximum amount for this grant. IPDPL will receive
$1.25 per person. Next year, the per capita grant application requires
participation in The Edge Initiative, a standards and review process focusing on
technology in the library. One of the requirements for The Edge Initiative is
that one staff member and one board member attend an informational webinar. Buhr
volunteered to attend the webinar on behalf of the Board.
12. Policy review. Tabled.
approval of bills and requisitions. Kouri moved, and Weddle seconded to approve
payment of bills and requisitions as presented. Motion passed.
14. Comments to guide
future agendas. None.
15. Adjournment. Rush
adjourned the meeting at 6:07 p.m.
Genna M. Buhr
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