Regular Board Meeting 


Tuesday, June 1, 2010
Illinois Prairie District Public Library 

Washburn Branch Library 
102 W. Magnolia Street 
Washburn, Illinois


Board Meeting Minutes:  The regular meeting of the Board of Trustees was called to order at 4:05 pm.  Members present were Kramer, Pugh, Rush, and Santos and Weddle.  Members Peterson and Zoss were absent.  Director Fredricksen was also present.  The minutes from the regular May 4, 2010 meeting and the special May 18 meeting were approved amended as was a motion by Santos with the second by Pugh to pay the bills and requisitions.  All voted yes.


A.  New Board Member: A motion was made by Kramer and seconded by Pugh to appoint Jack Weddle as a new board member.  All voted yes.


B.  Washburn Branch costs:  The district’s attorney is still compiling the intergovernmental agreement and nothing new was available at the meeting time.


C.  Germantown Hills site:  A date was set for a special meeting for the sole purpose of reviewing the building program.  The meeting will be June 15 at 4pm in Metamora


D.  Backup bookkeeper:  Dawn Smith accepted the position of backup bookkeeper.  A motion was made by Pugh and seconded by Santos to set a rate of $13.50/hour for her work in this position.


E.  New computer proposal.  More research needs to be done to assure that we are comparing similar computers between vendors.


F.  Spring Bay Donation:  A donation of $2000 was received from the bank in Spring Bay for the purchase of items needed by the library.  The list of items requested by the librarians presented to the board.


G.  Prevailing wage ordinance:  A motion was made by Kramer and seconded by Pugh to approve Ordinance 09-9 – Prevailing Wage Ordinance for 2010-2011.  All voted yes.


H.  Furniture for all buildings:  Director Fredricksen is trying to set up a visit by the vendor’s demonstration van.


I.  Retention policy for periodicals: The retention policy for periodicals is the current year plus the previous year, with branch librarians having the latitude to select periodicals for longer retention periods. 


J.  Status of the Alliance Library System:  Board Member Santos and Director Fredricksen provided an update.  The new services to be provided will be delivery of materials and resource sharing through the on-line catalog.  Services being cut include library development consulting and continuing education.


Policy review:  Tabled


Future agenda items proposed included space & computer needs.


The meeting was adjourned at 5:30 pm.   The next regular meeting will be on Tuesday June 1, 2010 at the Headquarters and Metamora Branch Library, 208 E. Partridge, Metamora, IL 61548.


Treasurer, Paul Santos



A special board meeting was held at 4pm on Tuesday June 15th, for the sole purpose of reviewing the building program for Germantown Hills. Those present were Kramer, Rush, Santos, Weddle and Zoss. Director Fredricksen was also present.  The meeting was held at the Metamora Headquarters and was adjourned at 5:30pm after another date was set for the same purpose for Tuesday, July, 20th at 4pm. also in Metamora

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