Tuesday, July 1, 2008                    



Illinois Prairie District Public Library

Metamora Branch and Headquarters

208 E. Partridge Street

Metamora, Illinois



Board meeting minutes:  The regular meeting of the IPDPL Board of Trustees was call to order at 4pm.  A public hearing on the budget was in order. The budget was reviewed.  Board members present were: Koehler, Kramer, Peterson, Pugh, Santos, Rush and Zoss.  Director Fredricksen was also present.  A motion was made and seconded to pay the bills and requisitions.  All voted yes.


A.  Benson staff:  Brenda Scarbeary has been hired as the assistant librarian at Benson.


B.  Germantown Hills site:  The meeting with the consultant was held and he will now write the plan and submit it for review.


C.  Volunteer dinner:  The dinner will be Nov. 13, 2008. The program will be a musical presentation by the Roberds.


D.  OCLC contract.  The contract will cost $6,443.  A motion was made by Pugh and seconded by Zoss to renew.  All voted yes.


E.  Update on  Open  Meetings, etc, Act:  An updated version has been received . 


F.  Ordinances:  The following yearly ordinances were passed with all voting yes:

                           08-1 Regular Board Meeting Dates-motion Santos, second Kramer

                           08-2 Prevailing Wage-motion Zoss, second Peterson

                           08-3 Banking-motion Santos, second Kramer

                           08-4 Special Reserve Fund-motion Pugh, second Zoss

                           08-5 Purpose of Special Reserve Fund-motion Kramer, second Pugh

                           08-6 Maintenance-motion Santos, second Zoss


G.  ILA Conference: A motion was made by Kramer and seconded by Pugh to have the director attend this conference to be held in Chicago this October. All voted yes.


H..Policy:  A motion was made by Santos and seconded by Zoss to extend the policy of charging a $5.00 processing fee for any lost library materials, not just books. All voted yes.  Regular policy review was tabled.


The meeting was adjourned at 4:55pm.  The next regular meeting will be Tuesday, August 5, 2008 at 4pm at the Metamora Branch Library, 208 E. Partridge Street, Metamora, IL 6-548.


Phyllis Peterson  Secretary

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