ILLINOIS PRAIRIE DISTRICT PUBLIC LIBRARY
BOARD OF TRUSTEES REGULAR BOARD MEETING
Tuesday, January 3, 2012 at 4:00 P.M.

at

Illinois Prairie District Public Library

Metamora Branch Library

208 E. Partridge Street

Metamora, Illinois 61548

              

1.  Meeting was called to order at 4:03 PM.  Present: Buhr, Kramer, Pugh, Rush, Weddle, and Director Grant Fredricksen, and guest Paul Kouri of PSA Dewberry. Absent: Ericsson and Zoss.

2.  Minutes of the last regular meeting were approved as amended – date and time of today’s meeting was incorrectly worded.

3.  Public comments: Paul Kouri attended the meeting.

4.  Action items:

A.   Paul Kouri presented Contracts with Architect.   These “short form” agreements have enough scope and information to apply for grants.  We discussed basic scope of services, and will discuss Vision at the first meeting with architect.  Second, we will have two meetings to discuss room size and adjacent spaces.  Third, we will have two meetings to discuss floor plans and site options.  The site survey and Soil Borings will be a separate cost and occur later.  Fourth meeting will be to view the image and elevations in three dimensions and the fifth meeting will offer more detailed cost estimates.

a.    We agreed to hold special meetings on this schedule.

                                                     i.    January 17, 2012, 4:00 PM, special meeting at Metamora

                                                    ii.    January 24, 2012, 4:00 PM, special meeting at Metamora.

                                                  iii.    February 7, 2012, our regular board meeting will be at 4:00 PM at Metamora and we will then adjourn to a 7 PM public meeting in Germantown, preferably at the firehouse or other large public venue.  (Grant will check on location availability.) 

         B. Grant will forward the Contracts with Architect to Fred Schlipf and to our attorney.  These are needed to apply for construction grants.

C. We determined that for the first few meetings the Building Committee will be the full Library Board.

D. We discussed Building programs.

E. Board’s OMA certification must be completed in 2012, so any Board Members who took the OMA exam in 2011 must repeat the exam in 2012.

F. Board members filled out Statements of Economic Interest.

5.  Policy Review was tabled.        

6.  Kramer moved and Pugh seconded approval of bills and requisitions which passed.

7.  We discussed the Roanoke Library.  Future agendas must include Roanoke Library.

8.  Meeting adjourned at 7:03 PM

 Future Meetings:

The next regular meeting will be Tuesday, February 7, 2012 at 4 pm at the Metamora Branch Library, 208 E. Partridge Street, Metamora, IL 61548.

A Special Meeting will be January 17, 2012, 4:00 PM, at Metamora.

A Special Meeting will be January 24, 2012, 4:00 PM, at Metamora.

February 7, 2012, our regular board meeting will be at 4:00 PM at Metamora and we will then adjourn to a February 7, 2012, 7 PM public meeting in Germantown, location to be decided.   

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