ILLINOIS PRAIRIE DISTRICT PUBLIC LIBRARY

BOARD OF TRUSTEES REGULAR BOARD MEETING

Tuesday, February 3, 2009 at 4 P.M.

At

Illinois Prairie District Public Library

Metamora Branch and Headquarters

208 E. Partridge Street

Metamora, Illinois

 

 

BOARD MEETING MINUTES:  The regular meeting of the IPDPL Board of Trustees  was called to order at 4:05pm.  Members present were: Koehler, Kramer, Peterson, Pugh, Rush, Santos and Zoss.  Director Fredricksen was also present.  A motion was made by Santos and seconded by Kramer to pay the bills and Requisitions.  All voted yes.

 

A.  Snow Day policy:  A motion was made by Peterson and seconded by Pugh to begin this policy with an addition stating that any days accumulated will be used by the end of that fiscal year.  All voted yes.

 

B.  Sick Leave policy:  A motion was made by Santos and seconded by Zoss to extend the current policy with an addition that parts of hours will be rounded up to the nearest hour.  All voted yes.

 

C.  Benson and Metamora roofs:  Nothing new

 

D.  Election:  The secretary’s signature was put on the certification request.

 

E…Collection Agency:  Information on the basics of how this works was discussed.  More specifics will be needed to make a decision as to whether this would be cost effective and workable.  More information will be sought.

 

F.  Roanoke window:  The broken window has been taped and a replacement is on order.  We have insurance to cover this.

 

G.  Roanoke curtains:  A second estimate, this one from Sauder Furniture has been received. Vertical blinds will be bought for the windows.  Both estimates are under the allotted dollar amount.  Peterson and Marge Braker will make the choice of new blinds.

 

H.  Processing fee for magazines:  A motion was made by Pugh and seconded by Kramer to set the processing fee for magazines at $3.00. All voted yes.

 

I.  IMRF employer rate increase:  When the amount due to IMRF to keep fully funded  is made known the option will be available to pay off the difference in one payment or phase in the pay off.

 

J.  Germantown Hills site:   A meeting date to meet with the consultant has been set for Mar. 31, 2009 at 4 pm at the Metamora  Headquarters.  All trustees need to become familiar with the document for that meeting.

 

K.  Lead in children’s books:  It was brought to the attention of the board that this could become an issue due to the increased monitoring of the lead content in all  products used by children.  We wait to hear more. 

 

The meeting was adjourned  at 5:45pm.  The next regular meeting will be Tuesday, March 3, 2009 at 4pm at the Metamora Branch Library, 208 E. Partridge Street, Metamora ,IL 61548. 

 

Phyllis Peterson, Secretary

 

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