Tuesday, August 7, 2012

Illinois Prairie District Public Library

Metamora Branch Library

Metamora, Illinois


          The August 7, 2012 regular meeting of the IPDPL Board of Trustees convened at the Metamora Branch Library in Metamora, IL at 4:00 pm.  Board trustees present were Buhr, Hicks, Kramer, Pugh, Rush, Weddle and Zoss.  Director Fredericksen was also present, and Carol Wood attended as a visitor.  The minutes of the July 3, 2012 meeting stood approved.  There were no public comments.



A.  Ordinance 12-6:  Budget & Appropriation Ordinance needed to be passed in order to create a new working cash fund.  Buhr so moved; Pugh seconded, and the motion passed.

      Ordinance 12-7:  Levy Ordinance for approximately $1.2 million.  Pugh moved to accept this ordinance; Kramer seconded the motion and it passed.


B.  Germantown Hills site:  The Board held a conference over speakerphone with Doug Pfeiffer, the architect who did a cost analysis of the Jubilee store building in Germantown Hills, to present actual cost estimates of refurbishing that building in comparison to constructing a new building on the district's purchased property in G.H.  Pfieffer explained that although the Jubilee building would contain more square footage than the new construction, there are too many other prohibiting factors that would essentially allow no financial advantage over building a new state-of-the-art facility.  The prohibiting factors included limited access for drive-thru book drop-off or pick-up since the rear of the building must remain accessible to traffic, no attractive outdoor areas to work with in making an inviting space for library patrons, and a large parking lot to maintain that doesn't necessarily facilitate the purpose of the library; and with all the gutting that would also be needed in the interior, there is simply no advantage in going that direction.

With this information in hand, and after hearing the recommendation of our architect and viewing the cost comparisons, Pugh moved that the Board agree to go ahead with construction of a new library building rather than further considering Jubilee;  Hicks seconded the motion, and the motion was given unanimous approval.


C.  Health Insurance:  Rates have dropped; Push moved to accept the proposed new rates, Hicks seconded the motion, and it passed.


D.  Staff evaluations:  Tabled.


E.  Hometown Community Bank account:  Auditors recommended closing that account.  Hicks moved that Fredericksen write a letter to Martin and send a certified check of the remaining monies to him and close up the account.  Kramer seconded the motion and it passed.


F.  Beginning wage salary scale:  Tabled.


G.  Roanoke retaining wall:  The repairs have been completed.


H.  Benson Branch mold issues:  Fredericksen is working on a solution.


I.  Volunteer dinner date:  The date had been scheduled for October 23, but consensus was to move it to October 22, a Monday night.


J.  Working cash account:  Needed to pass a resolution to transfer working cash funds to the IPDPL's Special Reserve Fund.  Kramer so moved, Buhr seconded, and the motion passed.


K.  Metamora hours for Wednesday evenings:  After some discussion, Kramer moved that the current Wed. evening hours of 7-9pm be pushed back to 5-7pm, beginning in September.  Buhr seconded the motion and it passed. 


Policy review was tabled.


          Weddle moved that we pay the bills and requisitions; Kramer seconded the motion and it passed.   The meeting was adjourned at 5:50 pm.  The next regular meeting will be Tuesday, September 4, 2012 at 4pm at the Germantown Hills Branch Library, 101 Warrior Way, Germantown Hills, IL.


Respectfully submitted,


Secretary Evelyn Zoss

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