Tuesday, August 4, 2009 at 4:00 P.M.

Illinois Prairie District Public Library

Benson Branch Library

402 E. Front Street

Benson, IL 61516


BOARD MEETING MINUTES:  The regular meeting of the IPDPL Board of Trustees was called to order at 4pm.  Members present were: Kramer, Peterson, Pugh, Santos,, and Rush.  Director Fredricksen was also present.  Zoss was absent.  The minutes were accepted with the addition of the meeting date.  A motion was made and seconded to pay the bills and requisitions after a sales tax correction.  All voted yes.


The public hearing on the annual budget was opened and closed after the announcement that the budget will be set at $1,063,000.


A.  Policy-sick leave:  A motion was made by Peterson and seconded by Pugh to follow IMRF in allowing the number of accumulated sick leave days to be 240. All voted yes.


B.  Administrative Ready Reference review:  This check list was  used to determine that the district is in order to receive the per capita grant.


C.  District library law review: To be sure that the requirements for the per capita grant are met, agendas will be posted in all branches of the district. 


D.  Audit:  There is an issue based on an error in the tax rate computation.  More will be known at the next meeting.


Ordinance 09-7 Annual Budget and Appropriation Ordinance:  A motion was made by Kramer and seconded by Pugh to pass this ordinance. All voted yes.


F.  Roanoke and Benson Roofs:  Done


G.  Germantown Hills site: 

       1.  The visit to the Dunlap Library will be Aug. 18, at 2pm.

       2.  The former board president of the Gilman library has offered to come and tell us about the building project in their community.  A motion was made by Pugh and seconded by Santos to invite Russell Finley to speak to us.  We will pay his mileage and $50.   All voted yes.

       3.  Iowa Mutual Insurance has composed a letter to the Utters explaining its position on the denial of their claim.  A motion was made by Pugh and seconded by Kramer to have this letter sent.  All voted yes.


H.  IMRF rate:  The new rate for 2010 will be 13.61%.


I.  PLA Conference:  A motion was made by Santos and seconded by Peterson to have Grant attend the 2010 conference in Portland OR on Mar. 23-27.  All voted yes.  


K.  Annual report:  The report is waiting on some final figures before being sent by Sept. 30.


It was announced the $635 dollars was given to the library as a memorial for Marcella Schneider


The meeting adjourned at 5:40 pm.  The next regular meeting will be Tuesday, September 1, 2009 at 4pm at the Germantown Hills Branch, 101 Warrior Way, Metamora IL 61548. 


Phyllis Peterson, Secretary

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