Tuesday, April 3, 2012 at 4:00 P.M.


Illinois Prairie District Public Library

Roanoke Branch Library

123 Broad Street

Roanoke, Illinois 61561


1.  Meeting was called to order at 4:06 PM.  Present: Buhr, Kramer, Pugh, Rush, Weddle, and Director Grant Fredricksen, and guests Doug Pfeiffer and Amanda Voorhees of PSA Dewberry and Charles Buhr, who made no comments during the proceedings. Absent: Hicks and Zoss.

2.  Minutes of the last regular meeting were approved.  We had no minutes of the special meeting.

3.  We had no public comments.

4.  Action items:

A.   Buhr moved and Kramer seconded that we establish the non-resident fee at $133.00

B.    We welcome librarians Dawn Smith and Robin March to their new positions and wish Glenda Bachman a long and very happy retirement.

C.   Fredricksen reported that he received an email from Kevin Breaker and Rush reported that he spoke with Senator Darin LaHood. 

D.   We discussed construction progress on the Germantown Hills library. 

a.    Doug Pfeiffer informed us that Paul Kouri no longer works at PSA Dewberry.  Doug Pfeiffer is our new project manager and he and Amanda will work with us.  Doug is from the Elgin IL office and Amanda is from the Peoria IL office.

b.    Doug Pfeiffer presented a layout with most furniture in place.  Storage was moved into the meeting room, and features such as sitting and reading areas in window nooks were added.   The auditorium is designed for 40 to 50 people.  This plan can be presented for our grant application.

c.    The board mentioned concern with seismic safety, which
HAS been addressed in the design and with tornado safety, which has NOT been considered in this design.

d.    Doug Pfeiffer presented an incomplete 3D model with a pitched open roof to the west.  We enjoyed reviewing the Contemporary Prairie style.

e.    The 3D rendering must be submitted digitally by April 15 for grant consideration.  We understand that we meet requirements for the grant facility plan.

f.     The Board agrees that the CAD drawing should be developed for the grant application.  We will review the final grant design at the next meeting on Thursday April 12 at 4 PM in Metamora.         

5.  Policy Review was tabled.        

6.  Kramer moved and Pugh seconded approval of bills and requisitions which passed.

7.  Meeting adjourned at 6:10 PM

The next special meeting will be Thursday April 12 at 4 PM in Metamora.

The next regular meeting will be Tuesday May 1, 2012, at 4 PM at the Spring Bay Branch Library, 411 Illinois Street, Spring Bay, IL  61611

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