Tuesday, April 21, 2013

Metamora Headquarters, Metamora, IL


          The Tuesday, April 21, 2013 meeting of the Illinois Prairie District Public Library Board of Trustees convened at the Metamora Headquarters in Metamora, IL at 4:00pm.  Board members present were:  Buhr, Hicks, Mauer, Pugh, Rush, Weddle and Zoss.  Director Fredericksen was also present.  Maurer moved and Zoss seconded a motion to approve the minutes, with one correction to state that Weddle does not represent the seller of the real estate property at 214 E. Partridge Street, Metamora, that IPDPL is buying.  The motion passed, and there were no public comments.



A.      Germantown Hills site:  There was renewed discussion among library staff and with Fred Schlipf on providing a drive-thru book drop-off versus a walk-up drop-off, and Dewberry provided a drawing of a possible new configuration.  The Board asked Fredericksen to seek information from other libraries that have built drive-thru book drop-offs to see how it is working, if it was worth the expense, and any complaints.  He will also check with Dewberry on the original desires of the public expressed at the community meeting in Germantown Hills.

B.     Beginning wage salary scale:  The Board reviewed a sample salary scale; Fredericksen will shorten it to 4 steps, revise it and bring it back for final review.

C.     Building at 214 E. Partridge Street:  A new plan for the building was provided by Amanda Voorhees from Dewberry, and staff opinions on the plan were shared by Fredericksen.  He will take those ideas back to Amanda for adjustment on the plan.  A certified resolution was signed for the purchase of this building for $60,264.34 through US Bank, with $1000 down already.  The closing will be on April 12, 2013.

D.     Lost materials policy approval:  Maurer moved to accept a change in policy on material replacement costs; that patrons will pay all costs of replacement, processing, and collection fees incurred thru lost material, and not return the material.  Hicks seconded the motion and it passed.

E.      Staff evaluation project:  Tabled.

F.      Salaries next fiscal year:  Buhr moved that salaries be raised 2%; she then amended the motion to a raise of 3%, also moving the Assistant District Librarian Interlibrary Loan position salary to $14.45/hr.  Hicks seconded the motion and it passed.


Policy review was tabled.  Hicks moved that we approve the bills and requisitions; Buhr

seconded and the motion passed.  The OCLC contract will be up for renewal next month.  The meeting adjourned at 6:03pm.  The next regular meeting will be on Tuesday, May 14, 2013, at 4:00pm at the Metamora Headquarters in Metamora, IL. 


Submitted by Board Secretary,

Evelyn Zoss

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